Move from “checkbox diversity” to valuing a “diversity of perspective”

Over the last three months, I’ve been collecting the insights and opinions from an amazing community of friends and colleagues from underrepresented groups in Silicon Valley. This post is the first of a series about the results of those survey results and conversations.

What does diversity-in-tech even mean? Some say it’s about having more gender diversity, racial diversity, socio-economic diversity, and more. I believe the current way Silicon Valley talks about diversity captures these categories in the form of checkbox diversity, which can alienate members of a diverse team by undercutting their value as individuals. I’d much rather we change the conversation to advocate for a diversity of perspective.

Tech companies use checkbox diversity when they approach building diverse teams by assigning individuals to specific categories and analyzing percentages. Google’s diversity statistics or Etsy’s diversity statistics, for example. Checkbox diversity holds teams and large organizations accountable for fair hiring practices and helps identify diversity issues, but the problem is when this framing begins to creep into how teammates and companies talk and interact with each other. Checkbox diversity results in comments like “You’re in class X, so you must Y” or congratulatory announcements about % diversity statistics without focusing on real inclusivity. (e.g. You might have a black or Latino Engineer on your team, but do they feel like a part of the team and valued beyond just being a black / Latino Engineer that helps your diversity stats?)

Here are some ways in which checkbox diversity has negative, unintended consequences:

  • It fails to capture intersectionality of our teammates - I was surprised and excited to discover the variety in survey responses to “What under-represented group(s) do you view yourself as a part of?”. Rather than just mentioning gender or race (a checkbox approach), respondents often self-identified with multiple categories that encompassed race, gender, sexual-orientation, physical differences, religion or cultural upbringing, e.g. “LGBTQ, woman of color”, or “Women; Foreign(ish) people.”. Some called out specific cultural identities like “Black/African-Caribbean”. A checkbox diversity approach encourages us put people in boxes, and doesn’t actually encompass how people view themselves: a combination of experiences that might not always be apparent.
  • It fails to capture non-visible types of diversity - Too often we consider diverse teams with respect to what’s visible, primarily gender and race. I don’t want to undercut the desire to build diversity with respect to these categories, but by focusing only on these visible types of diversity, we don’t acknowledge the types of diversity that may not be apparent at first glance: sexual and gender orientation, religion, political affiliation, family status and more. Some respondents said that while they identified with a specific visible class, they feel even more personal identification with a non-visible aspect of their personality (e.g. religion). And individuals might feel persecution in the workplace because non-physical differences often go unacknowledged or subject them to offensive comments.
  • It masks sub-diversity issues - Several respondents in our survey identified as a “Asian executive”, “woman engineer in developer products” or “woman in VC”, which point to sub-areas of technology with less diversity. While 25% of all computing jobs are held by women, the VC world is approximately 7-8% female. And while there are many Asians in tech organizations, there isn’t equal Asian representation in the C-Suite. The challenge with checkbox diversity is that there are sometimes subtler types of discrimination at play that don’t get surfaced with broad roll-up statistics.
  • It causes over attribution to diversity - When teams are so focused on checkbox diversity, teammates begin to justify opportunities with regards to that person’s diversity qualifications instead of their individual qualifications. The teammate with the opportunity can feel tokenized or unqualified, and other teammates might feel resentment, none of which are a desirable outcomes.
  • It causes underrepresented teammates to feel increasingly alone or tokenized - A couple of respondents pointed out a trend I have felt, but never really articulated: when leaders or teammates start to talk about our roll-up statistics, it can come across as not acknowledging that there are real people behind these stats. Respondent's comments reminded me of an experience I had in 2012, when Google’s head of HR said that >25% of Google’s tech force was women. As the only woman on a 10 person team, I was at first suspicious of the stat and then angry. I was dealing with a very unbalanced team and had a lack of female role models, while leadership thought we doing better than average. A lot has changed since 2012, including Google sharing more specific and less optimistic diversity data publicly, but this kind of percent-based rhetoric is still used very frequently throughout Silicon Valley and it can feel marginalizing to the people being described in the percentage. I wanted to share this parallel experience so I can tell the story while protecting the anonymity of respondents who still feel this way in 2017.

An alternative to checkbox diversity is advocating for a diversity of perspective: getting to know a teammate or candidate with respect to all of the different perspectives they might bring to the table, and actively hire for people who represent a different perspective than those already present on the team.

Some ideas for bringing a diversity of perspective into your organization:

  • Actively recruit teammates with different perspectives - Assess your current team across the perspectives it already has (It’s okay to think about checkbox categories here, as long as you don’t think of an individual as possessing only one perspective. Think about the intersectionality of your teammates). Then think about what’s missing or unbalanced. Actively recruit people to your team with different backgrounds, skills, or experience than those already on the team. E.g. Say your technical team came together because you were all on the same co-ed Ultimate Frisbee in college, and is equally split across genders. As you expand your team, you might want to recruit someone from a different age group, isn’t interested in frisbee, and came from a different educational background than your alma mater. (Also, see these tips for diversity hiring.)

  • Give your team a forum for expressing identity - You’ll never know how many perspectives are currently on your team if teammates don’t talk about who they are outside of work. Here are some ideas:

    • Team introductions - When a new person joins your team, have an intro email that allows them to describe their professional experience and who they are outside of work. Bonus: Have everyone include their preferred pronoun (e.g. “Preferred pronoun: she”) to make gender identity easy to navigate.

    • Have regular team lunches - Make sure everyone on the team attends, and ask people about their weekend plans.

    • For bigger teams:

      • Host listening lunches - As a team lead, you can organize lunches for different groups (e.g. Women’s group or LGBTQ group) for them to talk about their experience in the workplace. Just listen. You’ll learn a ton.  

      • Encourage Show&Tell - At team offsites, host a Show&Tell as a palette cleanser session. Encourage people to teach their other teammates about a skill or talent they have outside of work.

  • Proactively solicit different perspectives during meetings - If you’re having a meeting and a teammate might offer a counterpoint to the discussion based on their experience, actively solicit their feedback (e.g. “Wei - You regularly volunteer at a women’s shelter. Do you think we’re missing any privacy issues with this feature?”). By actively soliciting this difference of perspective, you can make better decisions by considering more options while simultaneously reinforcing to your team that diversity is valued on your team.

In conclusion, checkbox diversity still has it’s place in holding organizations accountable for diversity in the workplace, but its role needs to stop there. We need to start talking to our teams and potential teammates about who they are across all the many identities they may hold.

Observations from Maker Faire Bay Area 2016

This weekend I had the opportunity to run a booth at the Bay Area Maker Faire: Microcontrollers for Hacking LEDs. My goal was to have folks writing a program in a minute or less, and we got at least 100 people to write their first program this weekend! It was exciting, rewarding, and taught us a lot about how to encourage diversity in tech.

If you visited our booth at Maker Faire and are looking to reuse our booth setup for your own educational purposes, I’ve put all our resources on on Maker Faire 2016 Project page.

My Maker team and I huddled after the event, and here are some of our main take aways (context here is that our booth had folks coding the animation for a nightlight):

1. Yes, anyone can code! And anyone can get joy from the power of coding! - From the 5-year-old who exclaimed “I want to do it again!”, to the skater teenager who looked too-cool-for-school and then clapped with giddy joy, to the grandma who spent 20 minutes writing new programs for her nightlight, our booth proved that anyone can code. Not one person who gave it a try walked away without having their program run. And for those of us in the software industry, we can often forget what it feels like to see your first program run. The smiles, the spontaneous laughter followed by “I did that?!”, and the feeling of empowerment were all things we were so happy to give this weekend.

2. The narrative of “I can code” is missing - While we got most folks to walk up to our booth, the ones we missed were the ones who said “Oh, I don’t code” and walked away. But if multiple 5-year-olds can do it, what’s the say your average adult at the Maker Faire can’t? It’s just that folks have identified themselves as a non-coder, and as a result, they’re missing out. Our favorite visits from this weekend were the adults who said “I can’t code”, but they gave it a shot anyways. They always left with the biggest grins.

3. The language of coding isn’t inclusive, but it can be - We A/B tested a number of different invitations over the course of the weekend. We tried:

  • Come code with us!

  • Would you like to customize this nightlight?

  • Would you like to program this nightlight?

  • Come play with this nightlight!

Probably not shocking: “program” and “code” performed the worst. “Customize” and “play” did far better in encouraging people to approach our demo. “Program” and “code” probably tap into the “I’m not a coder” narrative that’s been baked into people’s sense of identity. But everyone thinks that they can “customize” or “play” with something. For those in the coding education space, we encourage you to experiment with the language when you introduce coding. We found that moving the language to a more inclusive framing around play and customization encouraged more people to give it a shot.

On the flip side, we also saw a few folks be unnecessarily dismissive of their own children’s coding. We would conclude sessions with “You just wrote a program!”, which a couple of parents followed up with “barely” or “but she only changed the color names.” These kids were deflated when their parents made these comments. But there’s no reason we really need reserve labels because “real coding is X”. We can all be coders; we just need to start from a point of inclusiveness.

4. We have an opportunity to inspire girls when they’re young - We saw a distressing trend this weekend: We saw plenty of girls before age <15 who were willing to give coding a shot, but few young women from about 15-25 invited themselves to code. Many women with boyfriends or husbands pushed their partner forward and let them interact with the keyboard, or hung back altogether. The documentary Code: Debugging the Gender Gap does a great job of explaining how women at this age tend to drop out of science. Nothing we were able to say to these women got them to approach the keyboard. Our main take away: help girls before age 15 see themselves as coders. We tried to do this by ending interactions with the <15 crowd with “you’re a coder now” or encouraging natural talent if we saw it.

5. There are lots of amazing people out there who are working on tech diversity - One of the amazing things about Maker Faire is the number of inspiring folks working to build beautiful things and educate. I had the pleasure of meeting lots of educators and makers this weekend. Specifically, I wanted to tip my hat to the Blind Arduino Project. They’re helping folks with disabilities connect with the Maker movement and technology. Find more pointers to coding education and diversity in tech resources on my Resources page.

Thanks to the team that made Microcontrollers for Hacking LEDs happen! 

Pictured left to right: Mom, Tyler, self, and Amanda.

Pictured left to right: Mom, Tyler, self, and Amanda.

10 tips for hiring managers to increase diversity

The following 10 tips are tailored to any hiring manager in the technology space looking to increase diversity on their team.

  1. Ask for diversity targeted referrals - When sourcing referrals from your own team, explicitly ask for diversity referrals. Most people tend to know folks like themselves (gender / race), and their first thought for referrals might be within their own group. To improve the amount of diversity in your pipeline, explicitly ask for diversity referrals to get folks thinking beyond their immediate circle. To get really hands on, consider sitting down with each team member and walking through their LinkedIn network with an eye towards diversity.

  2. Write inclusive job descriptions (esp. for gender diversity) - A body of research shows that how you write your job description makes a difference before a candidate even reaches out. Consider reducing the number of required qualifications. Men are more likely to round up on their accomplishments, whereas women tend to round down and opt out of applying to jobs where they don’t meet the minimum requirements even though both the man and woman in a given scenario might be equally qualified (HBR article). Also take a pass to ensure the adjectives and phrasing could be attractive to women (examples and study) and that there aren’t implicit or explicit mentions of gender or race in the job posting. 

    1. Resource: Textio will test your current job descriptions for gender inclusiveness.

    2. How to measure job posting appeal to diversity candidates? Look at the gender ratio of applicants. How does it compare to your industry’s gender ratio? Aim for higher than average, and if it’s not there, tweak your job descriptions or maybe even A/B test to measure the impact. Continuous experimentation is key.

  3. Interview at least one diverse candidate for each role - Apply the Rooney Rule (or take it even further like Clara Shih), where you interview at least one qualified diverse candidate before committing to hiring for a role. When I’ve pitched this to other hiring managers, this suggestion receives the most skepticism. They say it’s hard to apply the Rooney Rule since most hires are opportunistic and the pipeline doesn’t often produce diverse candidates. Ask yourself, though - is the trade off worth it? You might fill a role on your team one or two months earlier, but you’ll lose out on the opportunity to have more diversity on your team for the next few years.

  4. Run a re-engagement campaign - There are two flavors of re-engagement that can increase your diversity pipeline:

    1. Reaching out to rejected diversity candidates - If you’ve borderline rejected diversity candidates, consider reaching out again. Six months to a year of extra experience might be enough to give them the skills they need to pass your hiring bar. These candidates might not proactively re-apply, but could be some of your most qualified candidates.

    2. Reaching out to Boomerang hires - Boomerang hires are successful hires who have left your team or the workforce, especially mothers who might have left your team to start a family. You already know these candidates are qualified with a track record of success, and maybe all they need is a little extra nudging to come back and work with your team.

  5. Require at least one diversity interviewer - Requiring at least one diversity interviewer for a diversity candidate has benefits for you and for the candidate. For your team, it ensures that diversity hires aren’t inadvertently rejected due to the unconscious bias of a homogenous set of interviewers. For the candidate, it demonstrates that minorities are included in your decision making process and makes the role you’re hiring for more attractive. As the hiring manager, when you evaluate interviewer feedback, look for differences between the interviewers for indications of unconscious bias (e.g. Male interviewers saying the candidate is “too nice” or “passive” and a female interviewer not noting any personality issues).

  6. Make a public commitment to diversity - Making a public declaration to diversity hiring and development signals to prospective hires that you actively care about diversity and that they can expect support once they join your team. This can be another tactic to make your role more attractive than other roles the candidate is considering. If you’re looking for inspiration, here are public diversity support statements from Facebook, Google, and Pinterest. These are larger organizations making this commitment, but consider a one-pager about your commitment that you can share with your immediate team.

  7. Foster an inclusive and supportive community - How your teammates talk about your team with candidates helps to sell your role. For diversity candidates (many of whom may not have come from previously supportive environments), showcasing that your team cares about and supports each other makes a difference. One easy tactic would be to use inclusive pronouns when giving examples or talking about users during the interview.

  8. Do champion calls to sell candidates - Once you've decided to hire a diversity candidate, give them a champion call from someone senior in the organization to sell the role. This signals that they’ll get visibility within your organization from the beginning. Also consider a diversity champion call, where a more senior member of the same minority group pitches the candidate on joining the team. This also signals that underrepresented minorities can achieve high levels of accomplishment within your organization.

  9. Bootstrap advocates from previous teams - Senior teammates from underrepresented minorities can be hard to find or may not exist within your organization, so it might be hard to source your senior champions for sell calls. Champions don’t always need to come from within your immediate org. Enlist former colleagues that know what it’s like to work with you and can vouch for you and your organization. Ask them do some champion calls to diversity candidates on your behalf.  

  10. Hire junior folks from underrepresented minorities - The pipeline for diversity in tech is getting better and better each year (thanks to an increasing number of diversity outreach programs), so if you’re struggling to hire more senior diversity hires, turn your attention to hiring junior diversity candidates. Being the first or second underrepresented minority on your team can be hard (i.e. diversity hiring is better when there’s already momentum) and more senior hires might be hesitant to join a team without an existing track record of diversity hiring. However, junior folks might not think about minimum diversity hiring as a strong criteria when choosing a job. And once you have a more diverse team, hiring senior diversity leaders may become easier.

 

Use inclusive pronouns

The Practical

Use inclusive pronouns when talking about roles or users. For instance, use "the user" or even "she" instead of assuming "he". It might take some effort, but it's worth it. 

The Story

A couple months ago, Jake joined my team. On his first week, we were discussing various user journeys and I heard him say, "If the user clicks on the submit button, she'll be directed to the confirmation page."

I was shocked (and very happy). I had never heard anyone use the female gender when discussing a generic user. As soon as he said it, I felt instantly acknowledged. Then I started thinking about how many times I've heard the male default and felt alienated.

The challenge is that English is a gendered language (although not as gendered as some other romantic languages, which ascribe gender to inanimate objects). There aren't good generic ungendered ways to talk about a person in English. As a counter example, Mandarin has a singular word tā to describe a singular person. The best I've been able to come up with on my own is saying "the user" and the pronoun "they", which doesn't have the best grammar.  But even I slip up on occasion when talking about recruiting for my team, occasionally saying "he" when there's no assumption that role should be filled by a man. In fact, I'd love for it to be a woman. But when women are 1 of 10 for the role being recruited for, I've slipped into unconsciously assuming a male to fill the role. Here, I often correct myself, but feel guilty for my mistake. 

All of this to put even more emphasis on my delight when I heard Jake say "she". 

I decided to ask Jake about how he arrived here, and he said he's been doing it for the last four years: 

There were a lot of gender conversations going on at college, so I felt I should be more conscious of how I thought and spoke about gender. A couple of my computer science textbooks also defaulted to female subjects. This struck me as a great way to build in some automatic empathy, and also to have a benevolent default that I could be sure would not offend. Beforehand, I had actually felt a little strange every time I defaulted to a male subject, even though that was my prior habit.

The adjustment definitely required some ongoing effort. At first, it took very conscious thought to make sure I was being consistent. Lots of weird sentences where I would say things like, "Then he got into her car." But after a few months (I think it did take that long) it became very automatic, and I've spoken like that ever since.

For me, I'm not sure if I feel comfortable always adopting the female subject, but I know I'll be encouraging myself to continue to use inclusive nouns and pronouns. And I was delighted to see Google's recent promotion training include "she" on slides. There are many opportunities around us to second guess our gender assumptions with something as simple as a pronoun. And as Jake says, even if you make a slip, it's worth it to make the adjustment midstream. Someone will notice and likely be very appreciative. 

Avoid over-attribution to diversity

The Practical

Prevent over-attribution to diversity by highlighting skill based reasons for accomplishments. People sometimes anchor on highlighting diversity when mentioning the achievements of an individual because it’s rare and notable, but it can cheapen that individual’s feeling of accomplishment. Make an active effort to highlight other things. E.G. “Olivia would be a really great presenter, and she deserves it because of her contributions to the project. And it’d be good to have a diverse presenter mix,” is so much better than “Olivia should present because we need the diversity on stage.”

If you see an instance of over-attribution to gender diversity, to the point where it might be discounting someone’s personal accomplishments, you can counter act it by speaking up. 

The Story

I’d been working on Project Fi for two years prior to it’s launch. Right as new products launch, it’s customary for each team to present at Google’s internal weekly TGIF, which is broadcast to the entire company. It’s a big honor to be on stage as a presenter. 

The team that produces the event every week met with our team to prepare for TGIF. We had a room full of 10 people from Project Fi at the kick-off meeting when the topic of speaker selection came up. When asked if the TGIF team had guidance on speaker selection, they responded, “We like to have engineers on stage, since it’s an engineering audience. And if we can have some diversity, that’d be great, too.” It’s still unclear if I imagined it or if it actually happened, but when the TGIF team said this, I felt like everyone looked at me (I was the only female lead from Project Fi in the room). I nervously laughed and said, “Well, happy to present if you want a woman on stage.” 

In the following days, the politics on who got to present got increasingly tense. I felt awkward about having a “guaranteed” slot because of my gender, and started to feel like it was the only reason I was picked because it was the only reason ever cited.

A couple days later, I talked to my manager about how it was nagging me: “To be honest, I feel really uncomfortable about how diversity is getting pulled into this. It feels like the only reason I’m getting a slot is because I’m a woman.” My manager responded (looking very surprised), “That’s not the case at all! Look, you’d be presenting on stage even if you were a white man. You’ve given so much to this project, and you’re a great presenter. You deserve to be speaking at TGIF.”

I felt a wave of tension release. I didn’t realize how comforting it was to hear that it wasn’t just my gender getting me on stage. Then my manager followed up, “You know, in that first meeting, I should have spoken up. I should have told everyone immediately that you’d be a good presenter independently from gender. Sorry I didn’t do that.” The next day, he went out of his way to talk to some others involved in the presentation to reinforce that I was presenting for reasons other than my gender. After that exchange, I felt so much better about my own accomplishments and about being up on stage. And surprisingly, I felt prouder being a representative on stage for women, since I felt like I had earned the honor instead of being a token. 

Fast forward a few weeks, and a woman on my husband’s team was in a similar situation. Due to the lack of gender diversity in Google’s tech org, it’s always notable when women are on stage. But he noticed how the first thing people were saying about her presentation was “it’s great that she’s a woman”, instead of focusing on the fact that she’s a fantastic presenter. Because of my experience, he took a moment during a 1:1 to say that the reason she was picked wasn’t because she was a woman. It was because of all the other skills she was bringing to the table and that made her the best choice to be on stage. If she was responding to the diversity attention the same way I was, I’m sure she appreciated his comments. 

It’s great that as a community that we’re talking about diversity. But it’s how we talk about diversity that makes a big difference, too. The two take aways I want to drive home are:

  1. Prevent over-attribution to diversity by highlighting other accomplishments - People have a tendency to anchor on the most rare or notable thing in any situation, so in cases where a person from an underrepresented group is doing something notable, the diversity aspect can get over highlighted. If you find yourself in a conversation about why someone from an under-represented group is getting accolades, take a moment to acknowledge the reasons why that person deserves the accomplishment beyond their diversity (or maybe, skip the diversity aspect all together! If they deserve it, maybe diversity doesn’t need to be part of the conversation). 
  2. If you see over-attribution happening, take a moment to counter act it - Both my manager and my husband saw the diversity angle being over-emphasized, and took a step to counter it. If you see a conversation happening like, “It’d be really great to have ______ on stage, it’ll be good to have a woman presenting,” you can be that voice that says, “______ would be a great representative, even if ______ wasn’t a woman.”

Side note: This experience and subsequent conversations with my husband were the reason why I started Fear of Poets. Huge thanks to Tyler for telling me this story was useful and encouraging me to start this blog to expand its reach.